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Senior Billing Coordinator

Location: Seattle

Company: Saltchuk Marine Shared Services

Employment Type: Full Time

Region: Pacific Northwest

Job Category: Accounting

Publish Date: October 7, 2021

Company Description: Saltchuk Marine Shared Services’ dynamic service-driven team provides a suite of support services including Accounting, Finance, Information Technology (IT), Human Resources (HR), HSQE, Legal/Risk, Fleet Monitoring and Business Development to Saltchuk Marine operating companies: Foss Maritime, AmNav, Cook Inlet Tug & Barge, and Young Brothers. Our team enables our sister companies to focus on the important work of keeping ships and cargo moving safely. SMSS is headquartered in Downtown Seattle’s Pioneer Square neighborhood with easy transit access and a beautiful view of Puget Sound.

Description:

  • Full Time
  • Anywhere

Saltchuk Marine Shared Services

JOB PURPOSE/SUMMARY:

Responsible for all activities, including technical support, related to pricing and processing of invoices for ship and barge assist work and associated other activities of Saltchuk Marine companies and Subsidiaries marine tug and barge work and associated marine activities.

ESSENTIAL FUNCTIONS:

  • Evaluates jobs, prices and processes invoices.
  • Reviews contracts in order to maintain internal, regional rate tables. Cross trains with other billing team members including knowledge of their invoice processes and procedures
  • Assists department manager in reviewing and advising billing users of invoice processes and procedures as required.
  • Coordinates with sales, customer service and operations on daily basis for detailed information and special instructions necessary to perform invoice processing.
  • Responds to on-going customer invoice requests/inquires, invoice adjustment processes and invoice emailing requirements.
  • Provide support to the sales and finance department with special reports as requested, including:
  • Historical rate and/or fuel price information
  • Revenue breakdown and analysis
  • Coordinates with accounts receivable department to set-up new customer accounts and/or make changes to an account.
  • Participates in month-end accounting close procedures including:
  • Preparation of revenue accruals by region and profit center
  • Monthly internal billing adjustment report
  • Prepares monthly customer incentive/commission and billing reports.
  • Provides weekly update of fuel price guidelines used for pricing.
  • Adheres to all department processes, procedures and controls.
  • During daily processing, critiques current practices for potential process improvements and works with department leader to vet the changes and potentially put into practice.
  • Participates in appropriate meetings for process improvements.
  • Documents process changes if they currently exist and creates new documentation for those processes that are not documented.
  • Able to efficiently utilize the company ERP system to maximize daily output to keep up with the processing volume
  • Performs special duties and other projects as assigned.
  • Accomplishes all tasks as appropriately assigned or requested.
  • Understands the process for preparing end of month customer utilization reports
  • Performs special duties and other projects as assigned.
  • Adheres to all company policies.
  • Accomplishes all tasks as appropriately assigned or requested.

KNOWLEDGE SKILLS AND ABILITIES:

  • Understanding and interpretation of customer contracts, agreements and rate tables.
  • Ability to understand current procedures and provide relevant feedback for improvements in the process and documentation.
  • Proven ability to understand and efficiently utilize relevant systems to maximize processing output on a daily basis.
  • Problem solving, mathematical and organizational skills.
  • Basic accounting, computer systems and state & federal law requirements.
  • Strong verbal and written communication skills/abilities.
  • Basic knowledge of the SAP financial system.

MINIMUM REQUIREMENTS:

This position generally requires a college degree in Business Administration or related field with accounting and finance understanding and minimum five years of related experience.

To apply for this job please visit recruiting.adp.com.