Manager Contract Administration and Estimating

Location: Seattle

Company: Foss Maritime

Employment Type: Full Time

Region: Pacific Northwest

Job Category: Management

Publish Date: June 5, 2019

Company Description: For more than a century, Foss Maritime has set the standard for marine transportation with leading edge technology, engineering, and shipbuilding. Combining global reach with local expertise, Foss is recognized for its state-of-the-art fleet, experienced and dedicated crews, knowledgeable customer service staff, and world-class engineers. Along with our independent subsidiaries the company employs thousands of people throughout the United States. With hundreds of tugs and barges we provide harbor services and transportation operations in all major U.S. West Coast ports – including the Columbia and Snake River system. Internationally, Foss supports customers across the Pacific Rim, in Europe, South America and the Arctic.


  • Full Time
  • Anywhere
  • Applications have closed

Foss Maritime

As the Manager of Contract Administration and Estimating, you will manage the analysis of bids and complete estimates for assigned projects in the Seattle Shipyard. You will create detailed cost estimates for ship repair and other marine projects, with the partnership of the project team and vendors. This position reports to the Superintendent to the Seattle Shipyard.




  • Completes proposals, submittals, estimates and bid summary sheets.
  • Identifies and communications all special requirements on estimates to owners.
  • Identifies and communicates all bonding/security requirements to owners and controller.
  • Thoroughly reviews all customers specifications, drawings and technical data.
  • Develops detailed itemized listing of required work tasks based on review of bid request.
  • Produces labor, material, and subcontractor price estimates for all required work.
  • Produces craft hours and subcontractor estimates on projects.
  • Develops long lead and critical material list as required.
  • Prepares estimates for Change Orders on new and existing projects.
  • Develops craft labor budgets for planning and scheduling of project work.
  • Analyzes subcontractor quotes to determine the best choices for sourcing.
  • Compares subcontractor to in-house costs in order to make outsourcing decisions.
  • Works with Projection Manager to develop repair or new-build production plans.
  • Conducts turnover meeting for transfer of bid package to Production Manager.
  • Analyzes work sequencing and durations to produce the project production schedule.
  • Utilizes historical cost data in order to develop accurate bid standards.
  • Researches and develops new cost standards for work where no historical data exists.
  • Identifies and resolves ambiguities in specifications or bid packages.
  • Maintains time an production records.
  • Demonstrates teamwork and cooperation with other departments and employees.
  • Coordinates projects; communicates changes and progress and completes projects on time and on budget.
  • Looks for ways to improve and promote quality; applies feedback to improve performance.


  • Understands and complies with Foss' Affirmative Action Plan, EEO, Non-Discrimination, Harassment, and all other HR policies and procedures.
  • Effectively communicates regional goals and objectives with all levels in the organization.
  • Monitor and report on activities and provide relevant management information to customers and management.
  • Observe safety and security procedures and report potentially unsafe conditions.
  • Provides direction and leadership to achieve company Core Values, Mission and Safety Vision.


  • Strong background, skill, knowledge and experience in marine design and engineering and knowledge of materials used in marine construction.
  • Excellent communication skills with clients and able to communicate well on technical subjects.
  • Excellent negotiation and communication skills with domestic and international clientele.
  • General knowledge of a wide range of commercial marine vessels.
  • Ability to develop detailed specifications and estimates for marine projects.
  • Understanding of marine classification society rules, USCG and regulatory requirements.
  • General knowledge of a wide range of commercial marine vessels.
  • Ability to develop detailed specifications and estimates for marine projects.
  • The ability to recognize challenging requirements and possible conflicts and appropriately respond.
  • Must be able to maintain a high degree of confidentiality.
  • Ability to read and comprehend work requests, specifications, drawings, sketches, and contract documents, converse intelligently with vessel owners, engineers, government contract administrators and military personnel.
  • Able to deal with frequent changes, delays and unexpected events.
  • Proficient in Microsoft applications, including Excel, Word, Outlook and Project.
  • Basic knowledge of AutoCad is required.


Bachelor's degree in a suitable field and a minimum of five (5) years of marine and engineering experience, or an Associate's Degree with at least 10 years of estimating experience.

Foss Maritime Company is an Equal Opportunity - Affirmative Action Employer and a VEVRAA Federal Contractor. We are committed to a diverse workforce and taking affirmative action to employ and advance in employment qualified women, minorities, individuals with disabilities and protected veterans. Foss is a drug-free employer and a participant of the E-Verify Employment Verification Program.