header

Director of Vessel Fleet Services

Location: Jacksonville

Company: TOTE Services

Employment Type: Full Time

Region: Florida

Job Category: Management

Publish Date: September 19, 2021

Company Description: Since 1975, TOTE Services has provided full technical management and partial management/ crewing services for nearly one-hundred vessels of various sizes and configurations. We know that great companies are built by great people who embody our company’s values and vision. Whether we’re hiring for a shoreside or seagoing position, we look for people who can help us provide the world’s best ship management, marine operations, and vessel services. TOTE Services strives to lead the industry in safety, quality, and operational excellence and the TOTE Services team is critical to our success. www.toteservices.com

Description:

  • Full Time
  • Anywhere
  • Applications have closed

TOTE Services

SUMMARY:

This position directs and coordinates activities of personnel engaged in supply chain and marine personnel. Performs the below listed duties personally or through assigned personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Supply Chain Services
    • Oversees all corporate purchases
    • Manages and direct the development and implementation of goals, objectives, policies, and priorities for assigned projects, services, and functional areas within the department
    • Supervise policies and/or procedures to reduce or eliminate organizational financial risk in the vessel supply chain
  • Recommend, develop, and administer policies and procedures, in alignment with government requirements through our Terms & Conditions using FAR and DFARS guidelines
    • Manages all corporate commercial contracts
    • Direct the maintenance of accurate records of purchasing records
    • Provide training and support to staff, including sea-going and remote shoreside employees
    • Meet with staff to identify and resolve problems
    • Serve as customer point of contact for Supply Chain Services
  • Marine Personnel
    • Oversees all vessel crewing for qualified marine personnel
    • Manage and direct the development and implementation of goals, objectives, policies, and priorities for assigned projects, services, and functional areas within the department
    • Supervise policies and/or procedures to reduce or eliminate organization financial risk in marine personnel
    • Recommend, develop, and administer policies and procedures in alignment with contractual and union requirements
    • Direct the maintenance of accurate records of seagoing personnel
    • Recruits licensed officers
    • Direct and administrate Leave of Absence and FMLA for mariners with support from shoreside HR and the Director of Labor Relations
    • Directs officer succession plans for all fleets, ensuring vessel operational requirements, credentials, and trainings are met
    • Coordinates with Director of Labor Relations with on-board HR-related issues including performance deficiencies, onboard counseling, and coaching
    • Provide training and support to staff, including sea-going and remote shoreside employees
    • Meet with staff to identify and resolve problems
    • Serve as customer point of contact for Marine Personnel
    • Assists staff in identifying and resolving problems
    • Direct staff in obtaining qualified mariners and ensuring safe and reliable transportation to fill vessel requirements
  • Administration
  • Manage ABS-approved procurement and crewing system for annual audits and compliance with corporate policies
  • Manage employment records for all vessel services personnel, including development plans, evaluations, and disciplinary actions
  • Engage with human resources department to ensure compliance with state and federal employment practices, as well as established company policies, procedures and practices
  • Advise labor relations department of issues requiring intervention

Works with claims service on modified duty and return to work programs

Requirements:

EDUCATION and/or EXPERIENCE:

Bachelor's Degree (B.S.) or equivalent from four-year college or technical school; and minimum of five years’ experience in all phases of procurement procedures and/or training; or equivalent combination of education and experience.

OTHER SKILLS and ABILITIES:

  • Comprehensive knowledge of various software programs, both shoreside and shipboard.
  • Knowledge of purchasing and acquisition procedures; Federal Acquisition Regulations; GSA Federal Supply Service Procurement procedures; and vast knowledge of vendors worldwide.
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
  • Ability to apply concepts of Federal Acquisition Regulations (FAR). Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.