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Compliance Administration

Location: Anchorage

Company: Northern Aviation Services

Employment Type: Full Time

Region: Alaska

Job Category: Administrative

Publish Date: August 10, 2021

Company Description: Headquartered in Seattle, Washington, Northern Aviation Services (NAS) is comprised of operating companies: Aloha Air Cargo, Aloha Tech Ops, Northern Air Cargo, Northern Air Maintenance Services and StratAir. NAS companies provide air cargo and logistic services throughout the United States and beyond. We pride ourselves in ensuring that our workplaces operate at a high level of safety, providing reliable best-in-class customer service while maintaining a strong commitment to the communities we serve.

Description:

  • Full Time
  • Anywhere

Northern Aviation Services

The Compliance Specialist will perform the following duties and responsibilities for Northern Aviation Services, Inc. (NAS) as well as NAS Operating Companies:

Assist with the development, execution and monitoring of NAS and Operating Company compliance reviews, including but limited to:

o corporate policies and procedures (P&Ps)

o compliance plans

o compliance records and information

o status reports

o business continuity plans

Assist with accurate documentation and communication of findings identified through the monitoring activities, highlighting trends and potential risks

Maintain databases and workflows in software systems utilized by the department, including but not limited to:

o compliance management

o risk management system

Monitor the compliance management email/communication and log risk events as reported and assist with follow-up.

Assist with due diligence activities for regulatory compliance programs, legal matters and other related issues.

Maintain other databases and information on corporate SharePoint sites and in department shared computer drives.

Assist with training of NAS and Operating Companies personnel on department procedures, contractual requirements, and etc.

Other duties as assigned.

Education and Experience

Associate degree preferred. Must have minimum of three years administrative experience or a combination of related experience and education.

Other Essential Skills and Abilities:

Working knowledge of and experience with Microsoft Word, Excel, SharePoint and Outlook is required with advanced Excel skills preferred.

Ability to read and understand general business documents, professional journals, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.

Ability to effectively present information and respond to questions from managers or other company personnel.

Must possess the ability to assume responsibility without immediate direct supervision, manage time appropriately, demonstrate a high level of organizational skills and work well under pressure.

Must exercise initiative and judgment, with the ability to make mature decisions within a scope of assigned authority. Must maintain a high degree of confidentiality.

Physical Demands:

The work is classified as “light” with regards to the physical demands.

Lifting requirements: Heavy boxes weighing 25 pounds, light office supplies, stacks of paper and computer printouts. Carts may be pushed loaded with office supplies and/or computer printouts that may weigh 10 to 15 pounds. Pulling will be required such as paper trays in copy machines and file drawers.

Climbing may be required up and down low step ladders, stooping is necessary for inspections or low file drawers and/or to retrieve supplies from the floor or under desks, kneeling and crouching may be required for various tasks.

Reaching to the top of file cabinets or shelves is required; materials handled will consist of general office supplies and copy machine toner and ink. Fingering is required for pages in books, computer print outs, documents to be filed, keyboards on computers, typewriters, calculators, copy machines, fax machines and telephones.

Talking may be required at least 75% of the day; use of talking on the phone at least 50% of the day. Reciprocal communication is required. Good vision is required to process reports, data input, read correspondence and proof read documents and letters being sent out. Good hearing is required to communicate on the phone, conduct training and while attending meetings.

The intent of this Description is to provide a representative summary of the major responsibilities performed and results expected by persons assigned to this job.  It is not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. Incumbents may be required to perform other job-related tasks other than those specifically presented in this description.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To apply for this job please visit www.nac.aero.