Billing Specialist

Location: Jacksonville

Company: TOTE Services

Employment Type: Full Time

Region: Florida

Job Category: Accounting

Publish Date: November 6, 2020

Company Description: Since 1975, TOTE Services has provided full technical management and partial management/ crewing services for nearly one-hundred vessels of various sizes and configurations. We know that great companies are built by great people who embody our company’s values and vision. Whether we’re hiring for a shoreside or seagoing position, we look for people who can help us provide the world’s best ship management, marine operations, and vessel services. TOTE Services strives to lead the industry in safety, quality, and operational excellence and the TOTE Services team is critical to our success. www.toteservices.com


  • Full Time
  • Anywhere
  • Applications have closed

TOTE Services

Individual works under guidance of Revenue Manager and is responsible for ensuring that accurate costs are being captured to secure revenue through the billing process.  Individual will apply principles of accounting to analyze financial information and prepare required reports by performing the following duties:


Other duties may be assigned.

Utilize accounting and operational software to identify cost to generate invoices for Government and Commercial customers.

Ensure all adequate backup documentation is available to support invoice amounts being submitted for reimbursement per Government and Commercial contractual agreement.

Responsible for activity/project account maintenance. Monitor customer accounts by maintaining spreadsheets and/or files to track status of invoices and payments.

Assist Revenue Manager with providing customer service to internal and external clients on invoice inquiries.

Assist Ship Mangers and Port Engineers by assuring accurate reporting of reimbursable cost of task orders, proper handling of funding shortfalls and timely production of all required reports by customer and TOTE Services originating from the task order.

Be able to exhibit time management skills that will produce efficient and effective work.  Be able to be detail oriented and meet deadlines.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Some college/technical education in Accounting (degree preferred); 3+ years in a billing department roll (preferably Government Billing) or equivalent combination of education and experience.


Ability to read and comprehend simple instructions, short correspondence and memos and interpret general business documents such as contracts and government requirements and procedures manuals.  Ability to effectively present information in one-on-one and in small group situations to customers, clients and other employees of the organization.


Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals.  Ability to compute rates, ratios and percentages.


Ability to apply commonsense understanding to carry out instructions furnished in written, oral or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.


Ability to handle a heavy workload. Knowledge of general accounting and government billing procedures; computer spreadsheet and word processing applications; accurate typing and use of calculator.  Incumbent must have at least an intermediate skill set on EXCEL and Microsoft Word.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of the job, the employee is regularly required to sit at a computer terminal.  The employee frequently is required to use hands to handle ledgers or computer controls and give instructions as well as discuss planning methods.  The employee is occasionally required to reach with hands and arms and talk or hear.  The employee is regularly required to stand to photocopy documents.

The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision to check statistical data and the ability to adjust focus to computer terminal.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable disabilities to perform the essential functions.  For remote work environment, be able to work with minimal supervision and meet department and company expectations.

The noise level in the work environment is usually moderate.