Billing Coordinator

Location: Seattle

Company: Saltchuk Marine Shared Services

Employment Type: Full Time

Region: Pacific Northwest

Job Category: Accounting, Finance

Publish Date: February 1, 2021

Company Description: Saltchuk Marine Shared Services’ dynamic service-driven team provides a suite of support services including Accounting, Finance, Information Technology (IT), Human Resources (HR), HSQE, Legal/Risk, Fleet Monitoring and Business Development to Saltchuk Marine operating companies: Foss Maritime, AmNav, Cook Inlet Tug & Barge, and Young Brothers. Our team enables our sister companies to focus on the important work of keeping ships and cargo moving safely. SMSS is headquartered in Downtown Seattle’s Pioneer Square neighborhood with easy transit access and a beautiful view of Puget Sound.


  • Full Time
  • Anywhere

Saltchuk Marine Shared Services


Responsible for all activities related to pricing and processing of invoices for all Saltchuk Marine Shared Services and Subsidiaries marine tug and barge work and associated marine activities.


  • Evaluates jobs, prices and processes invoices.
  • Reviews contracts in order to maintain internal, regional rate tables Cross trains with other billing team members including knowledge of their invoice processes and procedures.
  • Coordinates with sales, customer service and operations on daily basis for detailed information and special instructions necessary to perform invoice processing.
  • Monitors fuel price guidelines for invoicing.
  • Responds to on-going customer invoice requests/inquires, invoice adjustment processes and invoice emailing requirements.
  • Provide support to the sales and finance department with special reports as requested, including:
  • Historical rate and/or fuel price information
  • Revenue breakdown and analysis
  • Coordinates with accounts receivable department to set-up new customer accounts and/or make changes to an account.
  • Participates in month-end accounting close procedures including:
  • preparation of revenue accruals by region and profit center
  • monthly internal billing adjustment report
  • Commission reports
  • Prepares monthly customer incentive and billing reports.
  • Provides weekly update of fuel price guidelines used for pricing.
  • Performs special duties and other projects as assigned.
  • Adheres to all company policies.
  • Accomplishes all tasks as appropriately assigned or requested.


  • Problem solving, mathematical and organizational skills.
  • Basic accounting, computer systems and state & federal law requirements.
  • Strong verbal and written communication skills/abilities.
  • Basic knowledge of SAP
  • Must have the ability to understand and interpret contracts.


This position generally requires a high school diploma or GED and two to three years of related experience. College degree preferred. Work is mostly performed in a normal office environment. Regular and predictable attendance is a requirement.

To apply for this job please visit recruiting.adp.com.