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Accounts Payable Support Specialist

Location: Tacoma

Company: TOTE Resources

Employment Type: Full Time

Region: Pacific Northwest

Job Category: Accounting

Publish Date: February 13, 2021

Company Description: TOTE is one of the nation’s leading domestic shipping operations. TOTE Maritime companies provide essential cargo services to Alaska and Puerto Rico. TOTE Services provides leading edge ship management solutions to government, commercial and private ship owners. TOTE knows that great companies are built by great people who embody our company’s values and vision. We strive to embody the values of safety, commitment and integrity in all that we do.

Description:

  • Full Time
  • Anywhere

TOTE Resources

Are you detail oriented?

Are you a team player and self-driven?

Are you proactive and enjoy multi-tasking?

If you answered yes to these questions, TOTE is looking for an Accounts Payable Specialist like YOU!

What does an Accounts Payable Specialist do?

The Accounts Payable Specialist requires excellent communication, documentation, time management skills, and the ability to work well with a team. This position is responsible for performing all accounts payable activities including but not limited to the day-to-day accounts payable duties, the accurate processing and review of invoices for payment. Candidates will be expected to show personal initiative and assume primary ownership for these duties.

Main Duties and Responsibilities Include:

  • Oversee routing, coding, and approval of payables invoices through the document imaging system.
  • Facilitate issue resolution on misrouted or rejected invoices.
  • Audit of coded and approved invoices to ensure accurate interface into accounts payable system.
  • Review payments produced by the accounts payable system for accuracy and match to supporting documentation.
  • Process check requests, expense reports and manual entry invoices (those with activity code and account category) into accounts payable system.
  • Reconcile vendor statements.
  • Communicate with internal customers and vendors regarding payables issues.

The ideal candidate will have:

  • Accounts payable experience (3 years)
  • Must have high school diploma or equivalent
  • Keen eye for detail
  • Ability to prioritize and multi-task
  • Excellent customer service skills
  • Excellent organizational skills
  • Working knowledge of accounting software
  • Ability to propose practical solutions
  • Excellent verbal and written communication skills
  • Excellent data entry skills
  • Must be a team player
  • Computer literate, with the ability to utilize standard software applications and be proficient in Windows and MS Office Suite (Outlook, Word, PowerPoint and Excel)
  • Experience with imaging systems a plus

Why TOTE?

TOTE Inc., a family of operating companies that focus on shipping, ship management and maritime services for our customers and communities from Alaska to Puerto Rico, is looking to hire an Accounts Payable Specialist. TOTE is committed to being reliable, resourceful and responsive in all that we do. Safety and respect for our employees are our top priorities. TOTE knows great companies are built by great people who embody our company’s values and vision.

TOTE Resources provides shared services to all TOTE companies. This includes information technology, finance and procurement services.

The TOTE brand is built on talented people, smart investments and opportunity. We know that great companies are built by great people. Explore the possibilities with the TOTE family of companies http://toteinc.com/

Interested candidates should apply via the TOTE Maritime website at http://www.totemaritime.com/; About; Careers

Or
TOTE Maritime Alaska

Fax: 253-449-8225

Or
US Mail to: PO Box 4129
Federal Way, WA 98063

Equal Opportunity Employer M/F/Vet/Disability

Drug Free Workplace

Posted: 02/13/2021

To apply for this job please visit recruiting.ultipro.com.

Responsibilities:

Main Duties and Responsibilities Include:

  • Oversee routing, coding, and approval of payables invoices through the document imaging system.
  • Facilitate issue resolution on misrouted or rejected invoices.
  • Audit of coded and approved invoices to ensure accurate interface into accounts payable system.
  • Review payments produced by the accounts payable system for accuracy and match to supporting documentation.
  • Process check requests, expense reports and manual entry invoices (those with activity code and account category) into accounts payable system.
  • Reconcile vendor statements.
  • Communicate with internal customers and vendors regarding payables issues.

Requirements:

The ideal candidate will have:

  • Accounts payable experience (3 years)
  • Must have high school diploma or equivalent
  • Keen eye for detail
  • Ability to prioritize and multi-task
  • Excellent customer service skills
  • Excellent organizational skills
  • Working knowledge of accounting software
  • Ability to propose practical solutions
  • Excellent verbal and written communication skills
  • Excellent data entry skills
  • Must be a team player
  • Computer literate, with the ability to utilize standard software applications and be proficient in Windows and MS Office Suite (Outlook, Word, PowerPoint and Excel)
  • Experience with imaging systems a plus