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Accounts Payable Specialist

Location: West Palm Beach

Company: Tropical Shipping

Employment Type: Full Time

Region: Florida

Job Category: Accounting

Publish Date: July 22, 2020

Company Description: Tropical has been rated as "best place to work" in the shipping industry for 10 years in a row. Employees enjoy our team spirit & work ethic and many have been with us for as long as 30 years. From those in the office to the team loading docks and conducting ship work, Tropical employees across the US, Canada, Bahamas and Caribbean reflect both the local communities we serve and the people with whom we do business. We see diversity and inclusiveness as an essential part of our productivity, creativity, and competitive advantage. We hire great people and our teams feel a lot like family. Together we do outstanding work and we enjoy a fun healthy work life balance.

Description:

  • Full Time
  • Anywhere

Tropical Shipping

Audits Accounts Payable invoices for appropriate support, coding, and approvals required for payment and obtains missing documentation. Responsible for prioritizing payments and the printing and distribution of AP checks. Performs all vendor set-ups and maintenance.

To apply for this job please visit hrwppb06v.trophq.tropical.com.

Responsibilities:

Audits all invoices for appropriate support,, coding, and approval prior to payment according to Sarbanes-Oxley requirements.
Prioritizes invoices based on types of payment requests and terms, and distributes work to AP clerks.
Routes invoices for approval and coding if inconsistent with audit and policy requirements.
Prioritizes and inputs vendor setups and changes to Vendor Master file following verification of required supporting documentation.
Ensures printing and distribution of checks and EFTs on pay cycle days. Coordinates check release with Cash Management area. Maintains secured check stock.
Distributes confidential checks directly to appropriate departments.
Maintains the official Limit of Authority Record Book.
Performs all other related duties as requested.

Requirements:

EDUCATION: High School Diploma or equivalent
EXPERIENCE: Three years Accounts Payable experience in a computerized environment.
LICENSE: Valid Local Driver's License
TRAVEL: N/A
PHYSICAL: Office Environment - Manual dexterity to perform repetitive motion tasks on computer. Ability to bend or stoop to retrieve lower shelf files. Ability to reach overhead to retrieve upper shelf files. Ability to sit 1/3 - 2/3 of day. Ability to work on feet for 1/3 - 2/3 day.
LANGUAGE: English

(Education and experience minimums can be substituted with any equivalent combination of training and experience)